Executive Assistant (EA) - Communications Agency

Salary: Salary DOE

  • Sector: Content
  • Sub-sector: Support
  • Type: Permanent
  • Location: London & South East
 

job description

NEW ROLE- Executive Assistant needed with an agency background. You will support the Managing Partner of a specialist communications consultancy, with clients in the FT500 and privately-owned companies in the financial and professional services sectors.

The Role
The successful candidate will be professional, with excellent verbal and written communications skills and advanced MS office
skills (Word, PowerPoint, Excel & Outlook). The successful individual will will be comfortable in a dynamic environment, will be highly organised and have excellent attention to detail.

This role will also support three other members of the leadership team as required; this will include tasks such as expense reconciliation and timesheet management, and may involve more complex areas such as diary management and travel arrangements for these individuals.

Responsibilities
Diary/meeting management:
 Accurate, efficient diary management
 Co-ordination and planning/confirmation of internal and external appointments,
including:
o tracking, replying and monitoring invitations for meetings sent
o ensuring all are followed up in an appropriate fashion
o responsibility for primary research
o gathering of any supporting documentation for these meetings 24 hours in advance.

 Travel management – making national and international arrangements as appropriate Email and calls management:
 Regular checking of inbox
 Flagging priorities as they arise
 Monitoring for all meetings, invitations and opportunities as they come in.
 Writing overnight inboxes summarising key issues, priorities and meetings arranged.
 Fielding/screening of calls and emails, handling enquiries as appropriate

Expense and timesheet management:
 Managing monthly expenses, including corporate card.
 Reconciling overseas travel with client projects.
 Supporting with timesheet management

Project Support:
As the business grows, so will the number of opportunities to get involved in projects specific to this. Such projects will include an office move/refurbishment of the current premises.

Event Support
Support in organising events as required.

Skills/experience
 Excellent written and spoken communication skills
 Excellent organisational and time management skills
 Good working knowledge of Office applications: Word, Excel, Powerpoint. Confident with managing data, spreadsheets and business applications
 Able to multi task successfully and efficiently
 Detail-oriented
 Demonstrable initiative
 Experience of working in creative/media industries desirable
 Experience of working with project/time management systems

For a complete spec. please submit your application. We regret only successful candidates will be contacted

 

apply for this role:

Ref: CS-P1264

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