PA/Office Manager

Salary: Salary DOE

  • Sector: Other
  • Sub-sector: Support
  • Type: Permanent
  • Location: London & South East
 

job description

Currently recruiting for an experienced PA/Office Manager for a Start-up and Entrepreneurial Financial and Strategic Communications company. Our client is based in Mayfair and has an International focus with clients in France, Italy and the UAE. Their Senior team are regularly on the road and require remote support. This role would suit a candidate with approximately 4-5 years existing experience in a similar role.

Role Responsibilities
 Support a team ranging from Partner to Account Manager.
 Calendar Management - Maintain complex and detailed calendars (time zone, multi calendar) / Coordinate domestic and international travel arrangements.
 Office Receptionist - Answering the telephone / Ordering couriers / Booking conference calls and meeting rooms.
 Team HR - Maintaining personnel records with company HR / new joiner support.
 Client Invoicing – work with finance team to manage client billing process / Basic Accounting /Expenses.
 Office Management - Dealing with post / Organising company logins and codes / Ordering stationery and office supplies / Organising email distribution lists, updating documents / Archiving / liaising with IT support functions.
 New Business Support – Credentials Presentation collation and development.

Requirements
 Senior level Office Administrator experience
 Excellent Microsoft Word, PowerPoint, Outlook and Excel skills
 Confident, articulate telephone manner
 Experience from dealing with high profile personalities / business people
 High attention to detail and superb organisational skills
 Must be able to prioritise a variety of time-sensitive tasks
 Committed to absolute confidentiality
 Ability to work on your own initiative and without supervision – problem solver and in most situations remotely – particularly in relationship with Partner calendar management

For a complete spec, please register your interest. We regret that only successful applicants will be contacted.

 

apply for this role:

Ref: CS-P1331

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