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Office/Administration Manager

  • Salary: Salary DOE
  • Sector: Content
  • Sub-sector: Other
  • Type: Permanent
  • Location: London and South East

job description

Brand new Office/Administration Manager role for a favourite client based in Hoxton. Office based in East London, our client is an independent agency representing remarkable and rare archive footage from around the world. Ideally this is a full time role but there could be some flex on hours worked.

Responsibilities / Tasks

  • Handling all administration relating to master orders (sales) which includes
  • Calculating totals of final orders
  • Processing and sending out necessary paperwork using portal
  • Updating CRM with order data and job activity where appropriate
  • Liaising with archive operatives relating to master orders, including troubleshooting
  • Handling redlines on licence agreements
  • Supplying clients with necessary documentation relating to their order - maintaining an excellent level of customer service
  • Liaising with clients over order issues / troubleshooting
  • Assisting sales team in following up unpaid invoices
  • General office management
  • Booking meeting rooms
  • Arranging appointments and staff events
  • Booking couriers and other contractors
  • Maintaining office supplies
  • Any other general administrative tasks
  • Assistant to company owners
  • Carrying out ad hoc duties to support the owners of the company (need to be more specific perhaps? Including booking appointments, general administration and other assignments as necessary)

 

Skills and ExperienceEssential

  •  Excellent organisation skills with the ability to prioritise
  • Good written and numerical skills
  • Good communicator
  • Strong initiative and the ability to take proactive action to resolve any client issues
  • Problem solver
  • Client facing experience
  • Administration experience

Desirable

  • Knowledge of CRMs an advantage
  • Experience of working with legal contracts an advantage
  • Experience of working in a fast paced environment

For a complete spec, please submit your application. We regret only successful candidates will be contacted.

apply for this role:

Ref: Job ID: 32868

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