Office Administrator

job description

We are working with a wonderful commercial archive film agency that supply high-quality, rare, and inspiring footage to media professionals. There diverse film collections contain a wealth of themes, locations, making them a leading resource for filmmakers and creative agencies.

About the role:
They are seeking a detail-oriented and highly organised Office Administrator to join their team. This full-time, on-site (5 days a week) role involves taking ownership of various administrative and support tasks to ensure our office runs smoothly. 

Key Responsibilities
• Producing accurate reports sent to suppliers, managers and departmental meetings.
• Assist with correspondence and communication across teams and with external partners.
• Handle data entry tasks accurately and efficiently.
• Prioritise and multitask effectively to meet deadlines and respond to varying demands
• Handling invoices for the sales department, and accurately entering information into our accounting software.
• Provide any administrative support as needed, such as maintaining the office social calendar.
• Maintain office supplies and inventory, ensuring all necessary resources are available for a smooth running office.
• Foster a positive office atmosphere through excellent interpersonal skills and communication.

Qualifications
• More than 2 years combined experience in data entry and administrative tasks.
• Previous experience in delivering important reports to management, where they were also responsible for its accuracy.
• Professional experience in using accounting software, preferably Xero. This should also include a solid understanding and experience in generating, checking and sending invoices.
• Strong and demonstrable organisational skills with a keen attention to detail.
• Excellent communication and interpersonal abilities, especially when communicating with suppliers and others that work with the company.
• Demonstrable experience in customer service.
• Numeracy skills and a good amount of experience generating and QCing or auditing reports.
• Proven ability to multitask and prioritise effectively in a fast-paced environment.
• Any experience in working with contracts is a plus.

Ultimately this role encompasses a wide range of administrative and office tasks, but with a focus on sales support, liaison for external suppliers and operational reporting. If you have excellent people skills, are a confident communicator and have a positive attitude then this role is for you.

In return you will be part of a creative and dynamic team that values innovation and collaboration. This client offer a supportive work environment where your contributions will directly impact their mission of providing exceptional footage to media professionals worldwide.

For a complete spec, please register your interest. We regret only successful applicants will be contacted